Documentation

Documentation Process For Japan

If you’re planning to visit or stay in Japan from Nepal, whether for tourism, study, or work, it’s essential to ensure you have all the necessary documents prepared for a smooth application process. Here is a step-by-step guide to the documentation process and the requirements you need to meet.

1. Passport

Validity: Your passport must be valid for at least 6 months beyond your planned departure date.
Condition: Ensure your passport is in good condition with no damages.

2. Visa Application

Japan requires a visa for most travelers from Nepal. The type of visa you apply for will depend on your purpose of visit (tourism, study, business, etc.).

Documents for Visa Application:

Completed Visa Application Form: Downloadable from the Japanese Embassy website.
Passport-size Photographs: Two recent color photographs (4.5 cm x 4.5 cm).
Flight Itinerary: A copy of your flight booking.
Hotel Reservation: Proof of accommodation during your stay in Japan.
Travel Insurance: It’s recommended to have travel insurance covering your entire trip duration.
Financial Documents: Bank statements for the last 3 months, tax returns, or income certificates to prove financial stability.
Visa Fee: The visa fee must be paid as per the type of visa you are applying for.

3. Supporting Documents for Specific Visa Types

Tourist Visa:

Proof of funds to cover your stay.
Letter of guarantee or invitation from someone in Japan (if applicable).

Student Visa:

Certificate of Acceptance from a Japanese educational institution.
Proof of funds to cover tuition and living expenses.
Transcripts and certificates of your previous education.

Work Visa:

Certificate of Employment or Offer Letter from a Japanese employer.
Proof of your professional qualifications.

Business Visa:

Invitation letter from a Japanese business or company.
Detailed business plan or agreement.

4. Submission and Interview

Embassy Submission: Submit your visa application and supporting documents to the Japanese Embassy or Consulate in Nepal.
Interview: Some applicants may be required to attend an interview.
Processing Time: Visa processing time can take 5-7 business days, depending on the type of visa.

5. Additional Requirements for Special Cases

For Minors: A guardian’s consent form, along with the guardian’s identification documents.
For Spouses/Family Members : Marriage certificate, birth certificate, or proof of relationship may be required.

6. Receiving Your Visa

Once your visa is approved, you will receive your visa either by mail or in person. Be sure to check the details on the visa, including the validity period and the allowed duration of stay.

7. Arrival in Japan

Immigration: Upon arrival, you will need to pass through Japanese immigration where your documents will be checked. Ensure you have all the documents in hand.
Residency Registration: If staying long-term, you must register your address at the local municipal office within 14 days of arrival.

8. Extensions and Other Considerations

Visa Extensions: If you need to stay longer, inquire about visa extensions before your visa expires.
Re-entry Permit: If you leave Japan during your stay, a re-entry permit may be required to return.

Required Documents

For a working visa application to Japan from Nepal, you will need to submit various documents related to academic qualifications, financial stability, and any dependents (if applicable). Below are the required documents under each category:

1. Academic Documents

Degree Certificates: Copies of relevant academic degrees.
Transcripts: Academic performance records.
Professional Certifications: Relevant work qualifications.
Resume (CV): Detailing your education and experience.
Recommendation Letters: Optional but helpful.

2. Financial Documents

Bank Statements: Last 3-6 months to show financial stability.
Tax Returns/Proof of Income: Recent tax documents or salary proofs.
Pay Slips: Recent pay slips from your current employer.
Employer’s Letter: Letter from your Japanese employer confirming job and salary (if sponsored).

3. Dependent Documents

Marriage Certificate: For your spouse.
Birth Certificates: For children.
Passport Copies: For spouse and children.
Photographs: Passport-sized photos for each dependent.
Proof of Financial Support: Evidence that you can support dependents financially.

4. Additional Documents

Certificate of Eligibility (COE): From your Japanese employer.
Visa Application Form: Completed form from the embassy.
Passport-sized Photographs: Typically two photos.
Medical Report: (If required).

Remainder

Before submitting your application, always double-check the specific requirements on the Japanese Embassy’s website or contact the consular services for up-to-date instructions and document requirements.

Japanese Language Course Application Checklist

#	Document	Submitted By	Details
1	Application form	Applicant	Please fill out our designated form. Please describe the reason for application and what you would like to do after graduation from Japanese language course in detail.
	Resume	Applicant	" "
	Purpose of studying Japanese	Applicant	""
2	ID photo	Applicant	5 ID photos taken within 3 months of the application (Please put one of them on the application form) No hat, no background, 3cm*4cm, black and white or color
3	Academic documents	Applicant	Original academic transcript and diploma from high school Original diploma of your last school
4	Passport	Applicant	Copy of the passport – page with your photo and your information. In case you have been to Japan, the page which shows your immigration history is also required.
5	Certificate of Japanese ability	Applicant	Certificate of studying period and Japanese level Original certificate of Japanese language tests such as JLPT, J-test, Nat-test (N5 level)
6	Identify document	Applicant / Sponsor	Copy of paper certifying your personal background such as ID card or family registration certificate.
7	Certificate of employment	Sponsor	Certificate showing sponsor’s occupation and employee. In case sponsor has own business, certificate of business registration is required.
8	Certificate of income	Sponsor	Certificate of income for last 3 years Tax payment certificate
9	Balance statement	Sponsor	Certificate of bank account balance issued by bank (Balance should be more than 2 million JPY /20,000 USD)
10	Copy of bank book	Sponsor	Copy of bank book which shows account activities for last 3 years
11	Certificate of relationship	Sponsor	Birth certificate Certificate of family registration which shows sponsor’s family structure.
12	Letter of financial support	Sponsor	Please fill out our designated form.